As the year comes to a close, we wanted to take this
opportunity to remind you of the filing requirements for Forms 1096 and 1099.
The Internal Revenue Service requires businesses and self-employed
individuals who file Schedule C to issue a Form 1099 to any individual,
partnership, incorporated law firm or unincorporated business they have paid in
excess of $600 per calendar year for rents, services, prizes, and other income
payments. This is required whether these
payments are spread out over the year or are paid in one lump sum. For example,
because DeJoy, Knauf & Blood, LLP is a partnership, you are required to
issue us a Form 1099 if you have paid us in excess of $600 for services.
If you made payments that meet these requirements, you are
required by the IRS to obtain form W-9 from each individual or business to
which the payments were made. This
ensures you have their correct name, address and either employer identification
number or social security number and provides documentation to substantiate
your expenses in the event you are audited.
That information, along with the amount and type of payment made, must
then be reported to the individual or business via Form 1099. The Form 1099 must be provided to the
individual or business no later than January 31, 2013. Copies of the Form 1099 and corresponding
Form 1096 must be filed with the Internal Revenue Service no later than
February 28, 2013.
